In the eyes of HR administrators, the task of maintaining time records is quintessentially transactional. But its impact on gauging the performance level of each employee and taking timely corrective measures is undeniable. It further shines in the light of more importance due to other benefits, such as-
A) Provides A Productivity View:
By looking at the daily attendance and time records, management can have a concrete say about how much time each employee is spending on the allocated task. If it’s more than the desired level, management can timely intervene to cut it down. Similarly, by keeping real-time records of entry and exit time, management can draw a conclusion about dedication and discipline levels of employees.
B) Bring in Objectivity into The Employer-Employee Relationship:
A proper tracking of time records leaves no place for biased or colored analysis of employee’s performance and behavior. It will automatically reduce the possible disputes between employers and employees, as carefully maintained records act as irrefutable evidence that employees have been following or avoiding the workplace policies. Eventually, it will bring the much-needed objectivity in every decision that management takes for an employee.
However, despite such valuable benefits, companies haven’t yet perfected this art of time record keeping. Few are even relying on the legacy systems to do the same. And this is where payroll systems can assist companies with their all-roundedness.
A modern payroll system doesn’t act as a single-cell organism that confines only within the boundaries of issuing salaries. To address the newly-evolving challenges, it updates itself with cutting-edge features. That’s why the challenge of managing time records doesn’t fly under its radar.
C) Time & Attendance Marking:
Apart from maintaining a real-time record of entry and exit time, many payroll systems allow you to track login and logout time of your employees. With the feature of Swipeclock, few systems even offer better timekeeping through web clock, Timeworks Mobile, card swipe, fingerprint reader, and more. All-time clock data, such as time-off requests, time cards, and location of mobile punch gets automatically imported to payroll databases.
It directly enables employers to quantify the average working hours spent by employees and measure their productivity according to their work. The smallest dip in these criteria will inevitably point towards those who need to up their performance levels. .
D) Leave Management:
With the inclusion of leave module, modern payroll systems have eased up the process of updating employees’ payslips and records related to leave pay, leave days allowed and taken and payment due. Payslips can have leave totals depending upon the segmentation such as sick leave days taken or monetary values of leave days etc. A tedious paperwork can be cut down, as leave applications can be generated through a real-time system. To systematize the entire leave process, some payroll systems also allow customizable leave calendar.
All this can be linked to the Employee Self Service module, where employees and managers can electronically retrieve relevant employee details from their offices without having to go to the HR department. Leaves can get approved or declined there and there only.
E) Integrating with Other Systems:
The mode of working may differ from company to company. In most of the companies, it’s mandatory that employees should come to the office on each working day. In a few companies, employees may work from home or away from the office. Without a sound mobile attendance system, it becomes difficult to track work hours of such employees. Generally, employers confirm hours from data collected through a GPS-enabled company phone. This information can be integrated with a payroll system for the accurate calculation of working hours. Note that this integration is making it easier for an employer to accurately calculate the overtime too.